With startups, the case is often to save as much as one can. Securing a working space can be costly, so saving on it can be an option. Whether you are a freelancer or have a small team and want to work on a shared space basis is not a bad idea but keep a few considerations in mind before opting for it There is no doubt many freelancers and small businesses are moving towards shared office space and co-working facilities to increase productivity and save on from the distractions of laundry, watching favourite programs, and very rightly face it; the comforts of home. While shared office space may seem like a sensible workspace solution, it is not a workplace situation that should be taken lightly. Here are seven facts to consider for shared working space which are often overlooked.
Shared Working Space
A shared workspace means employees without a permanent desk get access to an individual space where they can work with support on a needed basis. They use the workspace on their terms, while companies relieve themselves of costly commercial leases. But it is advised, when you opt to consider for shared Working Space model, rely on facts.
If the office you are sharing does not provide good desks or chairs, don’t compromise on them as they are a motivation for employees. You can still save by securing the best steel or woodwork through the best discount codes offers. Secure the furniture that can be used in long run, even if you move later on to your own premises.
One of the first and foremost things to consider for Shared Working Space is what type of culture exists? If you are alone may not matter at times but even with a small team, you want the office culture to fit your company culture. Ensure beforehand that space offers the things that are important to you and your employees. Research to find a matchmaker platform to create culture fits between office users to enhance efficiency and seek the environment where the team will thrive. Don’t compromise for a few pennies the hustle-bustle environment that might become a pain later and you cannot leave or have to compromise on dollars later.
The second factor is, of course, an advantage of collaborating between the host and the guest can result in fruitful relationships. Some of the best spaces outlets do present this opportunity for cross-company cooperation. A shared workspace can provide the platform to interact and create relationships between workers leading to creative ideas and thinking. Look out for a host with complementary skill sets or areas of focus that can strengthen relationships through proximity and idea-sharing.
Insurance, Liabilities, and Contract
The third and most important factor to consider is if any, specific insurance requirements are essential, find out about it. Get complete know-how to maintain your own renter’s insurance and general liability policy. Though some host’s insurance will cover your space as well. Draw a list of questions ahead of time so you can feel confident that you and your business are protected. Study the contract thoroughly and get any specific clauses to change if required.
If any amenities are being offered, try to get them within the contract. They can be the main difference between a good and a great space. But make sure to get the amenities needed for your business. How will you be receiving mail and deliveries? Is Wi-Fi included in the rent? What about the lunch and dinner facilities etc.
If not included in the contract clauses, better get in writing, about the additional office services available. Secretarial assistance, marketing, and legal services are some of the services offered at times.
Hours of Operation
Agree on the hours of the operation beforehand, so that there is no inconvenience. Don’t assume Saturdays are on or your team can have access and even if access may be there, not all facilities will be available. Get the duplicate set keys to the office in agreement.
If your employees drive to work, clarify or brief them ahead of the parking situation. If it’s clear then it is okay otherwise get them attached with the concerned personnel with parking outside. If only street parking is available, consider that for your current employees in the future as your company grows. Do get an insight about parking on normal workdays and during extreme circumstances. Also, consider the safety and security factors of having off-street parking.
Wrapping it up
Though Co-Working spaces is a good idea and may work well for some companies, it doesn’t mean necessarily it will work for you as well. You need to assess all the pros and cons and then opt for a full rented out premises or sign an agreement on sharing office space contract. As they say“Great satisfaction comes from sharing with others” a quote which may not be fully applicable here.